SolidarityNetwork.org

The purposes of Eugene-Springfield Solidarity Network (ESSN Jobs with Justice) are exclusively those allowed for organizations defined under §501(c)(3) of the Internal Revenue Code. Within these limits, the purposes of Eugene-Springfield Solidarity Network include the following:

To build a permanent community-wide network to support and defend the economic and political interests of working people and the economically oppressed in particular the right to good job, a decent standard of living, the right to organize and to bargain collectively,

The community gains from defending and advancing the economic, political, and civil rights of working people, and ESSN Jobs with Justice (The Network) provides the space for unions, non-unions workers, student groups, faith groups, religious congregations, grass roots and community organizations to come together as equals to work for social and economic justice.

The Mission of ESSN Jobs with Justice is to build solidarity among diverse groups and organizations to create a sustainable long-term network that comes together as equals to defend the rights of all workers especially the right to a good job, a decent standard of living, and the right to organize.

The Network is grounded in the core values of Solidarity, Diversity, and Respect. These values are central to how we operate, how we build relationships, and how we carry out our work.

• Solidarity: Standing together across our differences in mutual support and shared struggle. We commit to showing up for one another, building collective power, and defending each other’s rights and dignity.
• Diversity: Valuing and uplifting the voices, experiences, and identities of all people. We believe that our strength comes from the inclusion of many perspectives and the active dismantling of systems of oppression.
• Respect: Treating all individuals and organizations with dignity, even when we disagree. We foster an environment where people are heard, differences are navigated in good faith, and everyone is held to a standard of integrity and accountability.

While we recognize that our members and member organizations may hold and uplift additional values that are meaningful to their specific missions, Solidarity, Diversity, and Respect are essential in all interactions within the Network. We expect all participants (individuals, groups, and organizations) to actively uphold and embody these core values in their engagement with ESSN.

These values are not merely aspirational; they are the foundation of our collective strength and the guiding principles that shape our efforts toward justice and dignity for all workers and communities

ESSN Jobs with Justice shall remain independent of any political party, union, or union federation. Further, no member may use the resources of this organization for his or her political advancement. This clause is in no way meant to restrict members from following their beliefs, or to restrict the organization from supporting any person or organization in the interest of the Network but is to make clear that the Solidarity Network is not the tool or agent of any group or individual.

The ESSN Jobs with Justice may engage in political actions related to laws, policy, and governance. These actions include:

• Lobbying elected officials to support or oppose legislation and public policy.
• Supporting or running initiative and referendum petition campaigns.
• Endorsing or opposing specific ballot measures.
• Participating in accountability campaigns, including supporting or initiating recalls of elected officials who act against the interests of working people.
• Educating voters about candidates and issues.
• Hosting impartial and objective public forums or debates. When doing so, ESSN must provide equal opportunities to all candidates or viewpoints to ensure neutrality.

ESSN does not endorse political candidates or parties under any circumstances. We may, however, provide factual, unbiased information to assist voters in making informed decisions.

ESSN Jobs with Justice is an independent, community-based network committed to building solidarity across a wide range of organizations and individuals. While political parties and their representatives may engage with the Network—such as through public forums, candidate education, or participation in community events—political parties themselves may not be members of the Network and may not hold seats on the Steering Committee.

This policy is intended to preserve the Network’s independence, maintain broad-based trust among diverse member organizations, and ensure that ESSN remains focused on grassroots organizing rather than partisan alignment. ESSN welcomes engagement from all individuals and groups who share our core values of Solidarity, Diversity, and Respect, provided such participation is not used to promote the interests or control of any political party.

ESSN Jobs with Justice respects the independence of other organizations which defend and advance the economic and political interests of working people, particularly unions.

The Network shall maintain a strict hands-off policy regarding the internal political affairs of its member organizations, including unions and grassroots groups. This means:

• We do not take sides in internal leadership disputes, elections, or organizational governance matters.
• We respect the autonomy and democratic processes of each member organization.

However, ESSN Jobs with Justice recognizes that many of the organizations and unions we engage with have staff and workers. This policy does not prevent The Network from standing in solidarity with workers when engaging with management to resolve labor disputes, engage in collective bargaining or to hold management accountable when they engage in behavior that harms their workers

ESSN Jobs with Justice recognizes that Individual members and member organizations retain their right to speak out publicly as individuals in support of their personal political beliefs. Such individual expression is protected and encouraged as part of a democratic and pluralistic movement, provided it is made clear that such views do not represent an official position of ESSN Jobs with Justice and the Steering committee unless formally authorized.

ESSN’s structure is rooted in our commitment to long-term movement building through solidarity, not control. In our experience, organizations often struggle to work together because they are overburdened with their own priorities and unsure how collaboration will serve their mission. Rather than add to that tension we focus on building a space where organizations can connect, support one another, and coordinate efforts in a way that strengthens everyone. In a community where so many are already doing good work, the role of the Network is to create the space that helps them move their work forward, together.

ESSN Jobs with Justice, through the combined roles of the Board of Directors and the Steering Committee, operates under a Collaborative Governance Structure that balances the internal responsibilities of nonprofit stewardship with the outward-facing work of building grassroots solidarity. While the Board and Steering Committee operate in distinct roles, they shall collaborate to ensure the integrity, effectiveness, and grassroots accountability of the Network.

The Board of Directors shall be primarily responsible for the internal governance of ESSN as a 501(c)(3) organization. This includes ensuring the structural, financial, and administrative health of the organization, and supporting a strong, effective Steering Committee.

The Steering Committee, by contrast, is composed of representatives from unions, student groups, faith groups, grass roots and community organizations that choose to participate within the Network. It is responsible for setting the strategic direction of the Network in a way that reflects shared values and priorities across our community while strengthening relationships, fostering solidarity, and creating the conditions for meaningful collaboration.

The network utilizes a Two-Tier Organizing Strategy.

The First Tier – is the leadership tier and is made up of the ESSN Board of Directors, the Steering Committee and the Front Leads. The role of this tier is to ensure The Network’s structural, financial, and administrative health, set the course for the network, and provide support for working groups and committee members.

The Second Tier– is the organizing and action tier and consists of working groups and committees that operate under one of the formally recognized Organizing Fronts. These are the spaces where committed activists and organizers come together to develop and execute campaigns, host events, conduct outreach, and carry out strategic work aligned with the Network’s mission.

The Board of Directors serves as the governing body of ESSN Jobs with Justice, responsible for overseeing the organization’s legal, financial, and structural integrity. As stewards of ESSN’s nonprofit status, the Board ensures that the organization operates in compliance with all applicable laws and remains aligned with its mission, values, and long-term goals.

The Board also functions as a Participatory Board, meaning its members are encouraged to contribute not only to governance and oversight, but also to the on-the-ground organizing work of the Network. This includes supporting campaigns, events, outreach, and collaboration with the Steering Committee and Organizing Fronts to help strengthen the collective work of the Network and its community allies.

The Board is responsible for:

• Conducting financial oversight, fundraising, and ensuring compliance with all legal obligations as a 501(c)3
• Ensuring the Steering Committee is supported and is acting in line with The Networks stated mission and core values,
• Ensuring the Network’s structural, financial, and administrative health
• Supervising the internal operations and management of staff (if applicable),
• Ensuring communication and coordination with the National Jobs with Justice Network.
• Hiring, defining duties and oversight of staff (should finances permit).
• Establishing and defining the purpose of Board Committees.
• Managing the organization’s finances.
• Keeping communications going within the Network.
• Designating spokespersons as needed, in addition to Co-Chairs.
• Planning the Annual Meeting.
• Setting policies and procedures as needed, to be reviewed at least annually.
• Retaining legal counsel as needed.

The Board of Directors shall meet monthly, and all Board members are expected to attend all Board meetings in the absence of a good excuse.

Nominees for positions on the Board of Directors must have demonstrated a commitment to the mission and purposes of ESSN Jobs with Justice and must have expertise in areas relevant to the needs of the organization. Nominees must be Voting Members in good standing of ESSN Jobs with Justice.

The Board of Directors must consist of no fewer than five and no more than twenty members. The specific number of directors within this range will be set and may be changed by resolutions passed by the voting members of ESSN Jobs with Justice.

The voting members may create new positions on the Board of Directors by passing a resolution increasing the size of the Board and then may appoint new directors at that same meeting or at a later time to fill the newly created positions.

Directors will serve one-year terms. However, unless they formally resign or are removed from office, directors will remain in office until their successors are properly elected, designated, or appointed. There is no limit to the number of terms, successive or otherwise, a director may serve.

SN Jobs with Justice, the following policies govern the relationship between paid staff and the Board of Directors:

• No Board Voting Role: Paid staff may not serve as voting members of the Board of Directors and may not hold the positions of Chair or Vice Chair.
• Officer Eligibility (Secretary and Treasurer Only): Paid staff may be appointed to serve as Secretary or Treasurer of the organization. When serving in these roles, they shall not have a vote on the Board and shall act strictly in an administrative capacity.
• Oversight by Co-Chairs: When staff serve as Secretary or Treasurer, their work shall be directly overseen by the Board Co-Chairs, who remain responsible for ensuring the accuracy, accountability, and integrity of all board-related records and financial management.
• Accountability Structure: All staff remain accountable to the Board of Directors through the appropriate supervisory structure. Staff may not exercise supervisory authority over Board officers or voting members.

In cases where ESSN employs an Executive Director or equivalent lead staff, the Board may delegate specific governance-related functions – such as financial management, fundraising coordination, or oversight of day-to-day operations – to that individual. However, the Board of Directors retains ultimate fiduciary and strategic oversight responsibility, and must regularly evaluate the Executive Director’s performance and ensure alignment with the organization’s mission, policies, and bylaws.

This separation of duties ensures that staff remain focused on operational and programmatic responsibilities, while governance, fiduciary oversight, and strategic direction remain under the authority of the Board. It also safeguards the independence of the Steering Committee by preventing undue staff influence over member-driven decision-making.

• Nominations – The initial members of the Board of Directors shall be appointed by the Incorporator. Subsequent directors shall be elected by the then-current voting members at an annual meeting of the voting members held for that purpose. Nominations for new Board members may be made by the Board of Directors, by individual Board members, by voting members, or by nonvoting members.

• Election Process – Each voting member will have the right to vote only for as many persons as there are director positions open on the Board of Directors at the time of the election. The vote must be by a secret ballot if any person so requests. If no such request is made, a voice vote will be used.

• Election Policy and Procedures – The Board shall prepare and adopt by resolution, a formal written policy regarding the details of the Board election process, including requirements for the announcement of elections and the solicitation of nominations, and the schedule and procedures that must be used to hold elections.

• Annual Meeting – The regular election of directors will take place at the annual meeting of the voting members, which will be held each calendar year at an exact time and place set by the Board of Directors.

Directors may be removed by resolution of the voting members. Proper notice must be given in advance, as required for an annual membership meeting, or for a regular meeting of the voting members, or as required for a special meeting of the voting members, whichever is appropriate, stating that the removal of a director is to be considered In exceptional circumstances, such as violations of the Conduct of Directors, Directors may be removed by a 2/3 majority of the Board. The person being considered for removal has no vote in the process of removal.

A director may resign at any time. The resignation of a director must be in writing and be delivered to the Board Chair, Co-Chair or Secretary. Once delivered, a notice of resignation is irrevocable. An absence of three consecutive board meetings without notification will also be considered a resignation by the Board of Directors.

The voting members of the Board may, by a 2/3 majority vote, elect new directors to fill any vacancies on the Board. A director elected to fill a vacancy will serve only until the next regular election of directors, at which time they must be elected by the voting members in order to remain a director.

Directors must discharge their duty of loyalty and their duty of diligence in good faith with the care an ordinarily prudent person in a like position would exercise under similar circumstances and in a manner the director reasonably believes to be in the best interest of The Network.

At all meetings of the Board of Directors, the presence or participation by phone or online of a quorum, which is at least a majority of the number of directors in office immediately before the meeting begins, is necessary to allow the transaction of board business or the making of board decisions.

The directors must diligently and conscientiously attempt to make decisions by consensus. They must employ all standard consensus practices and techniques including the expression and careful consideration of minority views. When a consensus apparently cannot be achieved, any director may request and require that a vote be taken instead. The affirmative vote of at least a majority of all of the Directors in office or participating in any properly called meeting at which a quorum is present, is necessary and sufficient to make a decision of the Board of Directors unless a greater proportion is required by law or by these bylaws.

All decisions require a clearly stated motion, a second, a vote that must be recorded in the written minutes. Each member of the Board of Directors will have one vote. At the request of any director, the names will be recorded in the minutes of each director who voted for, voted against, or abstained on a particular motion

The Board may take action without holding a meeting when facing urgent or time-sensitive matters by approving a written resolution. This resolution must be approved in writing (such as by email) by a majority of all voting Board members.

The resolution becomes effective as soon as the required number of affirmative votes is received. A record of the resolution and the voting results must be submitted to the Secretary as soon as reasonably possible and reported at the next regular Board meeting for the record.

No proxy voting is allowed at any meeting of the Board of Directors or as part of reaching any decision of the Board.

The Board of Directors shall hold regular monthly meetings at a scheduled time and place, as established by Board resolution. Once a schedule for regular meetings is adopted and shared with all directors, no additional notice is required for each individual meeting. The Board may change the regular schedule with proper notice to all directors.

Special meetings of the Board may be called as needed to address specific issues or time-sensitive matters that cannot wait for a regular meeting. Notice of special meetings must state the date, time, and location, as well as the purpose of the meeting if required by law or these bylaws.

Notice for any meeting must be given at least 2 days in advance if delivered in person or by telephone, or at least 7 days in advance if delivered by email, fax, or mail to an address provided by the director.

Any director may waive their right to full notice of a meeting. A waiver must be in writing and provided to the Secretary, or implied by a director’s attendance without objection.

Board meetings may be held in person, by telephone, or through an online platform, as long as all directors can hear and speak with each other at the same time. Participation by phone or online counts as presence for quorum and voting purposes.

All Board meetings are generally open to the public and to non-voting members, unless the Board votes to enter a closed session. However, the Board reserves the right to exclude or expel any participant whose behavior is causing severe disruption to the meeting, by majority vote of the voting Board members present.

No Director may speak or act on behalf of the Corporation without specific authorization by the Board of Directors to do so.

The officers of Eugene-Springfield Solidarity Network must carry out the policies and decisions of the Board of Directors as directed by the Board. The officers must include a Chair, Co-Chair, Secretary and Treasurer. The same person may not hold the offices of Chair and secretary at the same time, but the same person may hold any other two offices. Officers do not have to serve simultaneously as members of the Board of Directors. Officers who are not members of the Board have no right to vote on Board decisions.

The officers of Eugene-Springfield Solidarity Network will be elected by the voting members. Each officer will hold office for one year or until her/his successor has been properly elected and has taken office, unless she or he resigns or is removed.

Any officer elected by the Voting Members may be removed by the Voting Members whenever, in their judgment, the interests of the corporation would be best served by such removal. Any officer appointed by the Board of Directors may be removed by the Board of Directors. Removal will be without prejudice to the contract rights, if any, of the officer so removed. The person being considered for removal has no vote in the process of removal.

If any office of the corporation becomes vacant by death, resignation, retirement, removal, disqualification, leave of absence, or any other cause, the directors in office, although less than a quorum, may elect an interim officer to fill such a vacancy. The elected officer will hold office for the remaining portion of the term of that office.

Following the election of the Board of Directors, the members at the Annual Meeting shall elect a Chair, Co-Chair, Treasurer, and Secretary from among the Board of Directors. The Chair and Co-Chair shall be responsible to ensure that the Board of Directors and any staff are kept informed of internal and external developments pertaining to the present and future work of ESSN Jobs with Justice. The Chair and Co-Chair will be spokespersons for the Solidarity Network. The Chair and Co-Chair may make decisions regarding the commitment of the organization’s name and resources between Board of Directors meetings when such decisions are unavoidable due to timing. The Chair and Co-Chair shall prepare agendas for Board of Directors meetings, in consultations with Board of Directors members and any staff, and shall ensure that a Board of Directors member has agreed to facilitate each meeting.

The secretary is an officer responsible for maintaining the official records of a nonprofit, including meeting minutes, membership lists, and key corporate documents. The secretary ensures that proper notice of meetings is given, records board decisions accurately, and helps keep the organization in legal compliance with reporting and documentation requirements.

The secretary will perform or oversee the performance of the following duties:

• Record and keep the minutes of the meetings of the members and of the Board of Directors and of any Board committees, in one or more books provided for that purpose;
• See that all notices are duly given in accordance with the provisions of these bylaws or as required by law.
• Be custodian of the corporate records.
• Keep a register of the mailing address of each voting member as provided by such member.
• Ensure that all required state and federal reports are prepared and filed in a timely fashion.
• Perform or oversee all duties incident to the office of secretary and such other duties as from time to time may be assigned by the Board of Directors. The Secretary may delegate some or all of these tasks but remains responsible for their proper completion.
• In the event there is no secretary the Chair will ensure that these duties are performed.

If the Secretary resigns or no candidate accepts a nomination for the position during Board elections, one of the other officers – designated by majority vote of the Board – shall serve as interim Secretary until a new Secretary can be elected or appointed.

The treasurer is responsible for overseeing the financial affairs of the nonprofit, including managing funds, keeping accurate financial records, preparing budgets and financial reports, and ensuring proper financial controls are in place. The treasurer helps safeguard the organization’s assets and ensures compliance with all relevant financial and tax regulations. The treasurer will perform or oversee the performance of the following duties:

• Be responsible for the proper management and control of all funds of the corporation.
  
• Prepare full and accurate financial records on a timely basis of all the income, expenses and assets of the corporation.
  
• Present reports at every Board meeting on the financial affairs of the corporation.
  
• Provide financial information necessary to prepare and file the required reports to state and federal government agencies, showing the income, disbursements, and assets of the corporation. The Treasurer may delegate some or all of these tasks but remains responsible for their proper completion.
  
• In the event that there is no Treasurer the Co-Chair will ensure that these duties are performed.

If the Treasurer resigns or no candidate accepts a nomination for the position during Board elections, one of the other officers – designated by majority vote of the Board – shall serve as interim Treasurer until a new Treasurer can be elected or appointed.

The Board may appoint or employ an executive director or other staff, whether paid or unpaid, to perform and conduct the programs and activities of the organization. The Board of Directors shall evaluate the performance of the Executive Director on an annual basis. Unless the Board determines otherwise, the executive director will have the power, subject to the Board of Directors to hire staff, establish staff duties and performance standards, evaluate the performance of staff, and when necessary, terminate the employment of staff of the corporation.

ESSN may employ staff, whether full-time, part-time, temporary, or contract, to support the work of the organization. Staff may also include individuals serving in administrative, programmatic, organizing, or operational roles.

Staff shall report to the Executive Director unless otherwise directed by the Board. Staff shall not serve as voting members of the Board of Directors, nor may they hold the positions of Chair or Vice Chair. Staff may be appointed to serve as Secretary or Treasurer, but only in an administrative capacity and under the supervision of the Board Co-Chairs.

As a 501(c)(3) nonprofit, the ESSN Board of Directors has a fiduciary responsibility to manage resources prudently and ensure that any negotiated agreements are financially sustainable and aligned with the organization’s mission. At the same time, ESSN affirms the right of all staff eligible under the National Labor Relations Act (NLRA) to organize and form a union.

The Board, acting as management, will recognize any union formed through a lawful process without objection, delay, or interference. ESSN will not engage in union-busting, coercion, or any form of anti-union activity, and will bargain in good faith with any recognized staff union over terms and conditions of employment. This commitment reflects our core values of solidarity, workers’ rights, and democratic self-determination in the workplace.

A staff handbook, developed by the Executive Director and approved by the Board, may further define roles, responsibilities, benefits, grievance procedures, and performance expectations.

Interns may be brought on to support ESSN’s work through structured learning opportunities, research, administrative support, or campaign assistance. Interns may be volunteers, students receiving academic credit, or participants in funded internship programs.

• Interns are not employees of the organization and are not entitled to wages or benefits unless otherwise agreed upon in writing.
  
• The Board may approve a monthly stipend for interns to help offset the cost of transportation, meals, supplies, or other internship-related expenses. Any stipend arrangement must be clearly documented and approved prior to distribution.
  
• Internships must include clear learning goals and defined supervision by a staff member or designated Board liaison.
  
• Interns may attend meetings and contribute to working groups as appropriate but may not vote or represent the organization in formal decision-making processes without prior authorization from the Board.

The Board may establish any committee, including standing committees or temporary committees, by a resolution of the Board. Such resolutions must name the committee and the purpose of the committee, must state whether it is a “Board” committee or a “non-Board” committee, and must state what powers, authority and duties have been delegated to the committee, how the chair of the committee and how the members of the committee will be appointed or elected, and may state what procedures, if any, the committee will use in carrying out its work.

The Board of Directors must always have the power to amend, alter, or repeal the decisions of its committees, subject to limitations on the unilateral amending of contracts, interference with third-party rights, and other legal limitations.

The Board may establish “Board” committees to which are delegated part of the power of the whole Board to authorize expenditures, adopt budgets, set policy, establish programs or make other decisions for the Network. Such committees must be established by the affirmative vote of a majority of all directors then in office. Board committees must consist of two or more directors; non-board members must be approved by the Board of Directors.

Unless otherwise specified, Board Committee meetings will operate with the same quorum and voting requirements as the full Board, and as far as possible will operate according to the procedures of the Board as stated in these bylaws. If any formal decisions or resolutions are voted on at a committee meeting, then the votes and the resolutions so adopted must be recorded in the meeting minutes and filed with the secretary.

ESSN Jobs with Justice recognizes that a Collaborative Governance Structure is essential to create a strong and democratic grass roots network. To that end it is the boards of directors’ responsibility to establish a steering committee composed of representatives from member organizations that can function as the external strategic and campaign leadership body of the network.

The Network’s Collaborative Governance Structure is central to the operation of ESSN Jobs with Justice. In the absence of an established Steering Committee, the Board of Directors shall temporarily assume the responsibilities of the Steering Committee until a functioning Steering Committee is formed. It shall be a primary responsibility of the Board of Directors to prioritize the establishment and support of a strong, effective, and representative Steering Committee to advance the shared interests of workers and the community. work.

The Steering Committee, as the representative body of the Network, is empowered to guide the collaborative work of ESSN in alignment with its mission, values, and community priorities. The Steering Committee has the authority to:

• Establish and oversee non-Board committees and working groups that support the mission, campaigns, events, and educational efforts of the Network.
• Create or dissolve Organizing Fronts based on the strategic needs and interests of participating organizations and community members.
• Recruit, nominate, and appoint Front Leads to coordinate Fronts and ensure effective communication, collaboration, and accountability within the Network.
• Disburse funds allocated by the Board of Directors for organizing purposes, in accordance with these bylaws and any financial policies adopted by the Board.
• Set the strategic direction of the Network, including the development of organizing priorities, campaigns, and collaborative initiatives that reflect the shared goals of participating groups.
• Maintain and build relationships with member organizations and allied groups, and promote ongoing communication and cooperation across the Network.
• Facilitate onboarding and orientation for new participants, member organizations, working groups, and Front Leads to ensure alignment with the Network’s core values and operating structure.
• Develop and propose policy recommendations to the Board regarding the Network’s organizing work, community standards, and operational practices.
• Ensure accountability to the Network’s mission and core values, including promoting democratic participation, transparency, and solidarity in all decision-making processes.
• Convene public events, community forums, and solidarity actions that reflect the collective vision of the Network and uplift member organizations’ campaigns and work.

The steering committee is made up of member organizations. Any organization that shares the core values of Solidarity, Diversity, and Respect may participate in the network. Member organizations may be either voting members or non-voting members.

To be considered a voting member of the network and organization must pledge in writing to;

• Uphold Workers’ Rights: Advocate for the right of all workers to safe and just working conditions, including the right to organize without fear or intimidation.
  
• Stand in Shared Struggle: Recognize the importance of solidarity among workers and communities and respond to calls for solidarity whenever fellow workers or community members face injustice.
  
• Participate in good faith with the Steering Committee: Recognize our organizations seat on the ESSN Steering Committee, appoint a representative to the steering committee and ensure that the representative or a proxy attend the monthly steering committee meetings to contribute to collaborative leadership, shape strategy, and strengthen connections within the Network.

Voting Member Organizations provide consistent, reliable leadership within the Network and play a critical role in advancing the Networks mission and campaigns. Each Voting Member Organization shall be entitled to one vote on the Steering Committee and may participate fully in the decision-making processes of the Network.

Only Voting Member Organizations may:

• Make and second motions and vote on motions during Steering Committee meetings.
  
• Make and second motions and vote on motions at ESSN Jobs with Justice general meetings.
  
• Make and second nominations and vote in elections for the Board of Directors.
  
• Serve on leadership committees, including any committee responsible for issuing micro grants or overseeing the allocation of Network resources.

Participation in any leadership or decision-making body is limited to organizations in good standing, meaning they are active, engaged, and in compliance with the expectations and community standards of the Network

Member organizations that have not signed the Network Pledge and do not participate consistently in Steering Committee meetings may still attend and engage in Steering Committee discussions but will not be considered Voting Members and shall not have voting privileges.

Non-voting member organizations attend and participate on the steering committee and working groups and may provide reports or updates to the Steering Committee as part of the Network’s collaborative work.

The Steering Committee may authorize monetary support only to Voting Member Organizations in good standing. Requests for financial or material support for organizations or groups that are not Voting Member Organizations must be approved and administered by the Board of Directors.

Any organization that fails to participate in three (3) consecutive Steering Committee meetings, either through their designated representative or an appointed proxy, shall lose their status as a Voting Member Organization. Voting status may be reinstated once the organization’s representative or proxy has attended three (3) consecutive Steering Committee meetings. This policy is intended to encourage active and consistent participation in the leadership and decision-making processes of the Network.

In addition to the formal commitments outlined in the Network Pledge required for Voting Member status, all member organizations of the Eugene-Springfield Solidarity Network (ESSN) are encouraged to uphold a broader set of responsibilities that contribute to the strength, growth, and effectiveness of the Network. While these responsibilities are not enforceable or tied to voting status, they reflect the values and collaborative spirit that guide our collective work.

Member organizations are encouraged to:

• Promote and Strengthen the Network:
  Actively encourage allied organizations, unions, community groups, and coalitions to engage with and join the steering committee, helping to grow the reach and impact of the Network.
  
• Share Information and Opportunities:
  Inform the Network of relevant events, campaigns, and opportunities for collaboration that align with the Network’s mission, and support cross-promotion and turnout when possible.
  
• Uplift Worker Struggles and Solidarity Efforts:
  Amplify the voices of workers, labor campaigns, and social justice struggles – particularly those of marginalized and underrepresented communities – within their own organizations and networks.
  
• Act in the Spirit of Solidarity:
  Strive to embody ESSN’s core values of Solidarity, Diversity, and Respect in all interactions with other member organizations, partners, and the broader community.
  
• Support Participatory Governance:
  Encourage participation from within their organization in Steering Committee meetings, working groups, and public events to help build a democratic and responsive Network.

These responsibilities are aspirational and reflect the kind of cooperative, accountable community The Network seeks to build. While there is no formal enforcement mechanism, member organizations are urged to take them seriously as part of our shared commitment to transformative movement-building.

The Steering Committee shall strive to make decisions by consensus. Members must diligently and conscientiously employ standard consensus practices and techniques, including the expression and thoughtful consideration of minority views. When consensus cannot reasonably be achieved, any voting representative may request that a vote be taken.

Only designated representatives of voting member organizations—or their designated proxies—may participate in voting. For the purposes of this section, a “representative” includes either the primary representative of a voting member organization or their formally designated proxy. Each voting organization shall have one vote.

If an issue is brought forward by an individual representing a member organization that does not hold voting privileges, a voting member must formally make the motion, and another voting member must second the motion in order for it to be considered for a vote.

All decisions require:

• A clearly stated motion,
• A second from another voting representative,
• A vote, and
• Documentation of the vote in the written minutes.

At the request of any voting representative, the minutes shall reflect the names of those who voted in favor, voted against, or abstained on a particular motion.

Unless otherwise specified by these bylaws or applicable law, a simple majority of voting representatives present at a properly called meeting at which quorum is met shall be sufficient to approve a motion.

Designated Representatives are appointed by each member organization according to their own internal processes. A representative shall remain recognized by the Network until the member organization formally appoints a replacement or the Steering Committee removes the representative for cause.

Removal for cause includes, but is not limited to: engaging in conduct that undermines the mission, values, or decisions of the Network; violating organizational policies or codes of conduct; creating a hostile or disruptive environment within the Steering Committee or the broader Network; or no longer being affiliated with the organization they were designated to represent.

The Steering Committee shall make every reasonable effort to engage with the member organization prior to initiating removal, using approaches such as mediation, dialogue, and restorative justice principles. The goal of this process is not to remove participants, but to uphold the Network’s ability to function effectively, equitably, and in alignment with its core values of Solidarity, Diversity, and Respect.

Simply disagreeing with others, holding differing viewpoints, or being challenging to work with shall not be considered grounds for removal. Any decision to remove a representative must be approved by a two thirds (2/3) vote of the Steering Committee, and the affected organization shall be promptly notified and invited to appoint a new representative.

Member organizations may only be removed from the Steering Committee under exceptional circumstances involving serious violations of the Network’s core values or community standards. The Network is committed to fostering a broad and inclusive coalition rooted in solidarity and recognizes that member organizations may hold differing political, ideological, or religious beliefs. Such differences, in and of themselves, shall not constitute grounds for removal. As long as an organization does not act in opposition to the Network’s stated mission and upholds the core values of Solidarity, Diversity, and Respect, it is welcome to participate in the Steering Committee. It is further understood that not all organizations will choose to engage in every campaign or initiative; participation is voluntary and based on each group’s alignment, capacity, and priorities.

Removal shall be considered only in cases where an organization’s actions or conduct are found to:

• Directly undermine or violate the Network’s mission, core values, or established community standards;
  
• Cause material harm to workers, marginalized communities, or the integrity of the Network;
  
• Engage in sustained bad-faith behavior that disrupts the functioning of the Network or intentionally sows division among members.

The Steering Committee shall make every reasonable effort to engage with the member organization prior to initiating removal, using approaches such as mediation, dialogue, and restorative justice principles. The goal of this process is not to remove participants, but to uphold the Network’s ability to function effectively, equitably, and in alignment with its core values of Solidarity, Diversity, and Respect.

A recommendation for the removal must be brought to the Steering Committee and requires a two-thirds (2/3) majority vote of all voting Steering Committee members. The organization in question must be notified in writing, given an opportunity to respond, and offered a chance to meet with representatives of the Steering Committee prior to any final vote.

The Steering Committee shall be led by two Co-Chairs: one serving as the Board Co-Chair and the other as the Network Co-Chair. The Board Co-Chair must be a current member of the ESSN Board of Directors. The Network Co-Chair must be an active representative of a voting member organization in good standing. This shared leadership model ensures that the governance and organizing arms of the Network remain in close coordination. Requiring the Network Co-Chair to come from a member organization guarantees that the leadership of the Network is grounded in the collective interests of its members and remains directly accountable to the broader coalition.

Each Co-Chair shall serve for a term determined by the body that appointed them, not to exceed one (1) year without reappointment or rotation. The Co-Chairs share responsibility for ensuring the effective operation and coordination of the Steering Committee.

Responsibilities of the Co-Chairs include, but are not limited to:

• Understanding and Upholding the ESSN Jobs with Justice Bylaws:
  The Steering Committee Co-Chairs are responsible for understanding and upholding the ESSN Jobs with Justice Bylaws during all Steering Committee proceedings. They shall ensure that meetings are conducted in accordance with the organization’s democratic values, using consensus practices where possible and maintaining a process that allows all voices to be heard and respected.
  
• Meeting Facilitation:
  Co-Chairs shall ensure that each meeting has an impartial facilitator to guide discussion and decision-making, working to foster inclusive, transparent, and equitable participation among all member organizations.
  
• Agenda and Materials Distribution:
  Co-Chairs shall ensure that the agenda and all pertinent meeting materials are prepared and distributed to Steering Committee representatives at least 48 hours in advance of each Steering Committee meeting. (Note: It is the responsibility of each representative to forward materials to any proxy not included on the Steering Committee email list.)
  
• Process Oversight and Neutrality:
  Ensure that meetings are conducted in a fair, inclusive, and orderly manner that respects the Network’s values of Solidarity, Diversity, and Respect.
  
• Accountability and Coordination:
  Serve as a point of contact between the Steering Committee and the Board of Directors to coordinate strategy, ensure alignment, and resolve procedural questions as needed.
  
• Support for Committees and Working Groups:
  Assist with coordination between the Steering Committee and Front Leads to tracking progress, and ensuring that reports are shared back with the full Steering Committee.
  
• Conflict Resolution Support:
  Work with the Solidarity and Mediation Committee or other appropriate bodies to help address interpersonal or inter-organizational conflict when it arises within Steering Committee spaces.

The Steering Committee may establish non-Board committees to support the mission and activities of the Network. Non-Board Committees are established through a resolution adopted by the voting members of the steering committee present at a properly called steering committee meeting where there is a quorum. The Steering Committee shall determine the composition, scope, and specific responsibilities of any non-board committee at the time of its formation.

Committees shall be formally established by the Steering Committee. The Steering Committee shall appoint all members of a Committee, including its Chair or Co-Chairs.

Committees are created to oversee ongoing organizational functions, provide strategic recommendations, or manage sensitive or high-accountability areas of work.

Committees shall have defined membership, maintain attendance records, and may be required to meet quorum for decision-making. They are accountable directly to the Steering Committee and must submit regular updates or reports.

Committees may be delegated authority by the Steering Committee to make recommendations or carry out specific actions, but final decisions rest with the Steering Committee or Board unless otherwise stated.

Organizing Fronts are an essential component of ESSN Jobs with Justice’s collaborative organizing model. They function as strategic organizing hubs within the broader Network, each focused on a specific area of struggle, interest, or constituency. Fronts bring together individuals, working groups, and member organizations who share a commitment to advancing work in that particular area, such as housing justice, labor rights, immigrant justice, or political education.

Organizing Fronts are not isolated silos but open, flexible spaces for coordination, collaboration, and innovation. Each Front exists to amplify the efforts of those already engaged in the work and to help connect them with allies across the community. They provide structure without centralizing control, allowing for shared leadership, democratic participation, and deep community engagement.

In ESSN’s collaborative governance structure, Organizing Fronts are created by the Steering Committee and supported through the appointment of Front Leads who help facilitate communication, convene meetings, and ensure alignment with the Network’s mission and values. Working groups and campaigns operate under these Fronts, ensuring that organizing efforts remain rooted in community need and grounded in ESSN’s core principles of Solidarity, Diversity, and Respect.

Organizing Fronts are especially useful in a diverse network like ESSN, where member organizations may have differing missions, capacities, or ideological frameworks. Rather than forcing unity through a single campaign or issue, Fronts create multiple on-ramps for participation and allow groups to engage where they have the most passion and alignment. This encourages organic collaboration, strengthens long-term relationships, and helps avoid the pitfalls of cooptation or organizational overreach.

Ultimately, Organizing Fronts enable ESSN to function as a true network — not a top-down coalition but a shared infrastructure that builds solidarity across struggles, deepens collective power, and supports the self-determined work of its members and allies

The Steering Committee is responsible for establishing and dissolving Organizing Fronts. These decisions are based on an assessment of the Network’s capacity and the interests of participating members. Examples of Organizing Fronts may include a Political Front, a Housing Front, or other issue-specific areas of focus.

A General Organizing Front will be maintained at all times to serve as the baseline for organizing efforts. If a group wishes to pursue work that does not align with an existing Front, and the Steering Committee determines there is insufficient capacity to establish a new one, that work will fall under the General Organizing Front.

Organizing Fronts are established or dissolved through a resolution adopted by the voting members of the steering committee present at a properly called steering committee meeting where there is a quorum.

Each Organizing Front shall be supported by at least one Front Lead, who serves as a coordinator and point of contact for the work taking place within that Front. Front Leads play a key role in facilitating communication, ensuring alignment with the Network’s mission and values, and supporting the efforts of working groups and campaigns operating under their Front.

Front Leads are not directors or decision-makers, but facilitators of collective action. Their responsibilities include:

• Ensure working groups convening regular meetings and assist with facilitation of open communication among participating groups and individuals.
  
• Ensuring that the Front’s work aligns with the core values of Solidarity, Diversity, and Respect, and is consistent with the Network’s stated mission.
  
• Reporting updates, needs, and developments to the Steering Committee.
  
• Supporting the formation, coordination, and sustainability of working groups within their Front.
  
• Encouraging collaboration and cross-Front communication when appropriate.

Front Leads are nominated and approved by a majority vote of the voting members of the Steering Committee at a properly called meeting where quorum is present. Multiple Front Leads may be appointed for a single Front as needed, depending on capacity, scope, or representation needs. Front Leads are encouraged to collaborate across Fronts and may support or stand in for one another when needed. This team-based approach helps ensure continuity, shared knowledge, and stronger coordination throughout the Network

Working Groups may be established by the Steering Committee to carry out specific tasks, projects, or campaigns in support of the Network’s goals. Before forming a new Working Group, the Steering Committee is encouraged to assess both the capacity and interest among member organizations to ensure the group can function effectively.

Working groups operate with a high level of autonomy within the Network but are expected to align with ESSN’s policies, these bylaws, and the core values of Solidarity, Diversity, and Respect. Working groups shall coordinate with their designated Front Lead to keep the Steering Committee informed of their activities and to seek guidance or support as needed.

Membership in a working group is open and informal. Individuals may participate in a Working Group without formal appointment and may join or leave as needed based on interest and capacity.

Working Groups are intended for flexible, action-oriented work. They may be time-limited or ongoing, depending on the needs of the organization. Their focus is typically programmatic, campaign-based, or event-driven.

While working groups are not required to meet quorum or keep formal attendance records, their Chairs are responsible for ensuring the group remains aligned with ESSN’s mission and for communicating progress, needs, or proposals to the Steering Committee. Working groups may establish their own internal structure, meeting practices, and roles, provided they remain consistent with the Network’s core values and overall organizing framework.

All working groups operate under the authority of the Steering Committee and must adhere to ESSN’s mission, values, and governance policies. The Steering Committee reserves the right to restructure, dissolve, or reassign committees or working groups at its discretion.

Individual voting membership includes two categories: dues members and pledge members. Dues members pay an annual membership fee as set by the Board of Directors. Pledge members commit to actively participate in the Network by attending at least five (5) ESSN-sponsored events per year and remaining engaged in the work of the organization. The Board of Directors may waive dues for pledge members who fulfill these participation commitments. Both dues members and pledge members shall be considered voting individual members and have the same rights, responsibilities, and privileges under these bylaws.

Voting individual members have the authority to:

Vote on any other matters properly referred to them by the Board of Directors

• Elect and remove members of the Board of Directors

• Elect and remove other voting members

• Vote on amendments to the bylaws or Articles of Incorporation affecting voting member qualifications, rights, or powers
  
• Vote on any other matters properly referred to them by the Board of Directors

The Secretary, or a designee, shall maintain a current alphabetical record of voting and nonvoting individual members, including names, addresses, dues status, pledge status, and membership status.

The Board of Directors may set annual dues for voting individual members. The Board may waive or reduce dues for low-income members or for pledge members who fulfill their participation commitments.

Voting membership will be granted automatically upon completion of a membership application and either payment of required dues or making a pledge commitment. Both dues members and pledge members must sign a dues or pledge agreement card each year to renew their membership, which will include updated contact information. Voting membership is not transferable.

The number of voting individual members shall be at least equal to the number of members of the Board of Directors.

Additional qualifications for voting membership, including participation requirements or constituency representation, may be established by resolution of the voting members.

Voting rights will be suspended if dues are delinquent or if a pledge member fails to meet their minimum participation requirements, with reinstatement possible upon correction. Voting members may be expelled for serious misconduct that harms the corporation’s interests or reputation. At least fifteen (15) days written notice of suspension or removal must be given to the affected member, with reasons stated, and an opportunity to respond orally or in writing at least five (5) days before the action takes effect.

Any voting member may resign at any time by delivering written notice to the Secretary.

A quorum consists of at least ten percent (10%) of voting individual members, whether present, participating by conference call, or voting by mail or other approved means.

Decisions require a majority vote of voting members participating in a properly called meeting with quorum present, unless a greater percentage is required by law or these bylaws. All decisions must be made with a properly stated motion, second, and recorded vote in the minutes.

Proxy voting is not permitted.

Unless otherwise prohibited, voting members may act without a meeting by written ballot delivered by mail, fax, or e-mail. The ballot must list each nominee or proposed action and allow a vote on each item. Ballots are valid only if the number of returned votes meets quorum requirements.

The regular election of directors will take place at the annual meeting of the voting members, which will be held each calendar year at an exact time and place set by the Board of Directors. Notice must be provided at least fifteen (15) days in advance by first-class mail, e-mail, or fax, using the last known address in corporate records. Voting may be conducted by secret ballot if requested. Members may have the option to vote by mail, fax, or e-mail. The failure to hold an annual meeting does not invalidate any corporate actions.

• Regular Meetings: May be held at dates and times set by the Board or officers, with a single advance notice at least seven (7) days before the series begins. No further notice is needed if the schedule does not change.

• Special Meetings: May be called by the Co-Chairs, the Board, or a quorum of voting members. Notice must be given at least seven (7) days in advance, specifying the purpose of the meeting. Only business described in the notice may be conducted.

Meeting notices must include the date, time, location, and, if required, the purpose. If amendments to the bylaws or Articles are proposed, the notice must include either the full text or a summary of the changes.

Any voting member may waive notice in writing, signed and delivered to the Secretary before or after the meeting. Attendance without objection constitutes waiver of notice.

The record date for determining members entitled to notice is the day before the notice is sent. The record date for determining voting eligibility is the date of the meeting.

A conflict of interest is always present whenever the corporation pays money or other compensation, or provides any tangible benefits, to an officer or member of the Board or to a member of a director’s or officer’s family. All transactions involving conflicts of interest must be approved using the following procedures:

• Conflict of interest transactions must be approved by the full Board of Directors; they cannot be approved by staff, the executive director, or by a committee.
• Directors and officers who have a conflict of interest in any matter must a) declare the existence of any direct or indirect conflict of interest, b) disclose its nature on the record, and c) abstain from voting on that matter. The minutes must record this to show that it was done.
• The rest of the Board must analyze the transaction and sufficient information to ensure that all transactions involving a conflict of interest are fair to the corporation and that no special benefits are being given to any person. The information relied upon by the Board, and its source, must be recorded in the minutes.
• All conflict-of-interest transactions must be approved by the affirmative vote of a majority of all of the members of the Board of Directors who do not have a conflict of interest involved in that issue, as long as no less than two disinterested directors vote to approve the transaction.

All Directors and Officers must sign a disclosure of all conflicts of interest, and update it if that disclosure needs to be changed.

No officer or member of the Board of Directors will receive any compensation for fulfilling the responsibilities of a member of the Board or of an officer as defined in these bylaws. Officers and members of the Board of Directors may receive reimbursement for actual expenses incurred in the course of fulfilling their responsibilities.

The Board must require the performance of an annual financial review which must involve the services of a trusted person with bookkeeping or accounting skills and knowledge, and which does not rely upon the services of the person who does the financial bookkeeping for the organization, or the person(s) who sign the checks for the organization. This financial review need not be formal, but must at least review and reconcile the checkbook entries, bank statements, deposit slips, receipts and expense documentation. The Board of Directors may authorize a full formal audit as necessary.

The tax year of the corporation is the calendar year.

ESSN Jobs with Justice is committed to building a movement grounded in true diversity, equity, and inclusion. We do not discriminate for or against any person or organization on the basis of ethnicity, nationality, place of origin, color, religion, gender identity, sexual orientation, marital status, familial status, economic status, political ideology, or mental or physical ability.

As a network rooted in solidarity with all working people, we welcome individuals from all walks of life, urban and rural, liberal and conservative, secular and religious, as long as they participate in good faith and uphold the core values of Solidarity, Diversity, and Respect.

At the same time, we are unwavering in its opposition to racism, fascism, and all ideologies of oppression or supremacy. We reject any belief system that seeks to divide working people or dehumanize others based on identity or background. This is a space for people who may disagree on many things, but who come together in common cause for workers’ rights, dignity, and justice.

ESSN Jobs with Justice is committed to the use of non-violent direct action as a strategic and principled method of advancing justice, solidarity, and community power. We recognize non-violent protest, civil disobedience, and other forms of direct action as important tools in the long tradition of labor and social justice movements.

While we do not condone or encourage violence, we affirm the right of all people to defend themselves if physically attacked. We promote the use of de-escalation practices and conflict avoidance strategies whenever possible and seek to create conditions where direct action builds unity and empowers communities without causing harm.

ESSN affirms and exercises our constitutionally protected rights to protest, free speech, and assembly, and we support the right of our members and allies to do the same. All actions carried out under the ESSN banner must uphold the Network’s core values of Solidarity, Diversity, and Respect, and be grounded in a commitment to collective safety, discipline, and accountability.

The Board of Directors shall ensure that these Articles of Incorporation and bylaws are reviewed by qualified legal counsel no less than once every four (4) years to confirm they remain in compliance with applicable laws and best nonprofit governance practices.

Following such a review, the Board may approve and adopt any updates that are administrative, legal, or otherwise technical in nature and that do not affect:

• The voting rights of individual members or member organizations, or
  
• The fundamental structure, governance, or operational processes of the Network.

If any proposed amendments affect the voting rights of members or member organizations, or materially alter how ESSN conducts its business, such amendments must be presented to the Voting Members for approval at the next General Membership Meeting — either the Annual Meeting or the Annual Holiday Party.

The affirmative vote of at least two‑thirds (2/3) of the Voting Members present or participating at a properly called meeting, at which a quorum is present, is necessary and sufficient to make, alter, amend, or repeal the Articles of Incorporation or the Bylaws. However, approval by two‑thirds (2/3) of all Voting Members is required for any amendment that alters:

• The powers, rights, or obligations of the Voting Members, or
  
• The process for the selection or removal of Voting Members or directors.

Proper written notice must be provided in advance of any meeting where bylaw amendments will be considered, and such notice must include either a written copy or a written summary of the proposed amendments.

All approved amendments shall take effect immediately unless otherwise specified in the motion adopting them, and updated bylaws shall be promptly distributed to all members.